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Administrative Office Assistant

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Incentives: Spherion accelerates your job search by offering fast hiring, flexible scheduling, and free training programs. By starting with a short-term contract, you can demonstrate your value and smoothly transition into a permanent, full-time position. Stop waiting for callbacks and let our team advocate for your career growth today.

Spherion State College is working to fill a 1st Shift Monday - Friday, Administrative Office Assistant position in Lewistown, PA. The pay rate is $17.00 HOURLY. This is a Temp to Hire opportunity.

Description:

We are seeking an organized, detail-oriented Office Assistant to oversee day-to-day clerical functions and support our growing team. In this role, you will serve as the initial point of contact for visitors and handle vital tasks including file management, correspondence, and inventory upkeep. The ideal candidate is a collaborative problem-solver who can effortlessly multitask in a fast-paced corporate environment.

What you'll do:

• Process employee payroll accurately and on time.
• Support the annual budget preparation and development process.
• Manage excess funds, reserves, and investments with board permission.
• Assist with annual audits and prepare required confirmation letters.
• Compile and present monthly road and financial reports to leadership.
• Attend meetings and take official, legally binding meeting minutes.
• Prepare agendas and administrative folders for the Board of Supervisors.
• Prepare, advertise, and coordinate legal reviews for upcoming ordinances.
• Process and issue building, zoning, and highway occupancy permits.
• Facilitate subdivision reviews between external agencies and developers.
• Prepare and submit competitive government grant applications for funding.
• Secure and update highly confidential municipal personnel files.

Education: High School

• High School Diploma or GED Equivalent.
• Training in office skills or related experience.

Experience: 24 months

Able to use computer, typewriter, copier, facsimile and adding machine

Physical:

• Standing / Walking
• Repetitive Motion
• Bending / Stooping / Kneeling

Skills:

• Municipal payroll administration.
• Accounts payable processing.
• Ledger balancing and reconciliation.
• Budget preparation support.
• Minute-taking and agenda drafting.
• Permit application processing.
• Regulatory compliance.
• Grant writing and submission.
• Benefits administration.
• Mailroom equipment operation.

Post ID: STC-211210_1-38734921
Post Date: 2026-07-14
Post Expires: 2026-08-13

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