Executive Administrative Assistant

Spherion State College is working with a client in their search to fill a 1st Shift, Administrative Assistant position in State College, PA. The pay rate is $20.00 HOURLY.

Job Description:

As an Admin Assistant you will provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative assistant functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. Administrative assistant experience is helpful for this opening.

Responsibilities:

• Manage and maintain executives' schedules.
• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve documents, records, and reports. Prepare responses to correspondence containing routine inquiries.
• Make travel arrangements for executives. Answer phone calls and direct calls to appropriate parties or take messages.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
• Provide clerical support to other departments.

Education: High School

Experience: 24 months

Related Experience: admin, office , clerk